Overview
The Plan Limits card on the Account Settings page shows your current subscription usage at a glance.
| Metric | Description |
|---|---|
| Active Projects | How many active projects you have. On the Free plan this shows your usage against its limit; paid plans have no per-tier project limit (see the fair-use boundary below). |
| Active Users | How many active users vs. your plan limit. Click the count to manage users. |
| Storage | File storage used vs. total available. Shown as a progress bar. |
Note: Only the Account Owner can manage the subscription. Use the menu to navigate to subscription management.
Active Projects — Fair-Use Boundary
Paid plans are not limited to a set number of projects, and archived (closed) projects are never limited on any plan. To keep every account fast, Beeswax applies a fair-use boundary of 150 concurrently active projects on paid and trial accounts. This is a performance guard rail, not a tier limit — it is the same on every paid plan, and closing or archiving finished projects frees capacity immediately. If your business genuinely needs more than 150 projects open at once, contact support.
Free Plan Restrictions
Free plan accounts keep core project and invoice workflows available, but higher-tier features are hidden or locked.
The free plan restricts:
- Quotes
- Expenses
- Templates
- Recurring invoices
- Project Documents
- Project Team
- Bank reconciliation and banking tools
- Payroll
- Full reports
- Connected apps
- Data import
- NAS integration
If a feature is restricted by the free plan, its navigation tab or action is hidden where possible.
The Free plan does include API tokens (and with them MCP / AI-assistant access) and AI document processing, capped at 30 AI-processed documents per calendar month.
Project Limits on the Free Plan
The free plan allows a limited number of active projects. When an account has more active projects than the free plan allows, Beeswax keeps the most recently updated active projects editable up to the plan limit. Older active projects become read-only until you close projects or upgrade.
Ultimate plans show unlimited users in plan-limit summaries.